A 67.5% share of what they overpaid HealthPort for medical records is being offered to people who ordered Pennsylvania records for life or health insurance applications. The proposed settlement in P.I.T. Retrievals, LLC v. HealthPort Technologies, LLC sits in the Court of Common Pleas of Allegheny County, and a completed Proof of Claim must be received through the settlement website by Dec. 31, 2026. HealthPort, now called Datavant LLC, denies the allegations.
The class covers patients, their designees and representatives who asked a Pennsylvania provider or facility for records tied to an insurance application, and who paid HealthPort more than the state’s fee ceilings. The requests run from Dec. 17, 2009 through July 23, 2026. Anyone who ordered records for an application, or who paid the invoice for one, should find the Notice ID and PIN on the mailed notice and see which requests the portal attributes to them.
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Insurance-application requests only, and no Pennsylvania residency needed
The settlement website defines the class by what was asked for and where it came from. The records had to be requested from a Pennsylvania healthcare provider or facility in connection with a life or health insurance application, a type of request the notice calls underwriting. People charged an agreed-upon rate are outside the class.
The long-form notice does not treat living in Pennsylvania as a requirement, since the class turns on the location of the provider. The site adds that individuals, lawyers, law firms and companies that made such requests and paid the bill can qualify. The case is separate from Landay v. Datavant Health LLC, which has different deadlines under its own notice.
What 67.5% of the overpayment means in practice
The settlement pays 67.5% of the amount paid above Pennsylvania’s statutory fee maximums on each qualifying request, as the administrator calculates it. It is not 67.5% of the total invoice, and the notice contains no worked example. The administrator must also approve the Proof of Claim before anything is paid.
A summary of the settlement at AllAboutLawyer puts the class fund at up to $197,720.39, with unused money returning to HealthPort and no guaranteed minimum payment. If valid claims exceed the fund, it says payments are reduced pro rata. The notice states that attorneys’ fees of up to $65,906.80 and a $2,500 award to the class representative are paid separately and do not shrink the fund.
Four dates between Nov. 2 and Dec. 31
The key dates page lists the schedule. Objections are due Nov. 2, 2026, and requests to be excluded from the class are due Nov. 16. The fairness hearing is set for 12:00 p.m. on Dec. 1, 2026, in Room 816 of the City-County Building at 414 Grant Street in Pittsburgh.
The claim deadline comes last, on Dec. 31, 2026, at 11:59 p.m. Eastern according to AllAboutLawyer. Opting out means forfeiting any payment but keeping the right to sue HealthPort separately, and a person who does nothing receives nothing while remaining bound by the release if the court approves the deal.
Payment depends on the judge and on appeals
The notice says payments will be made if the court approves the settlement after appeals are resolved, if there are any. No payment date has been announced, and AllAboutLawyer reports that an appeal could delay checks by a year or more. Filing a claim does not trigger money right away.
The administrator can be reached at 1-800-657-1193 or info@healthportpitsettlementpa.com, and mail goes to P.I.T. Retrievals v. HealthPort Technologies, LLC, c/o Settlement Administrator, PO Box 23309, Jacksonville, FL 32241. Class counsel is Edward I. Levicoff of the Levicoff Law Firm, P.C. Filing a claim costs nothing.
Records bills worth digging up before Dec. 31
The Notice ID and PIN open the portal, and the portal lists a Transaction List of the requests attributed to the person. Anyone who ordered records for an application and cannot find the notice can look for old invoices, since the amount paid to HealthPort sets the amount recoverable. The class period reaches back more than sixteen years.
Business requesters follow the same path. A law firm or company that ordered records and paid the invoice files its own Proof of Claim, signed under penalty of perjury, and electronic signatures are allowed.
Is an old insurance-application records invoice still in the file cabinet?
A claim that is signed under penalty of perjury and due by Dec. 31 rewards the people who kept their paperwork. Invoices from a life insurance application years ago are exactly what tends to get thrown out.
“The Money Owed to You Bundle” includes “Open Settlements: How to File: the four-date rule, the two claim tiers, proof without receipts, and chasing a payment,” which covers what to do when the paper trail is thin. It also has “Claim It Checklist: the 20-minute sweep twice a year, the filing checklist and the scam stop-list.”
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This article was produced with AI assistance and edited for accuracy against the sources linked above.
Warren Cohen is a finance writer based in Phoenix, Arizona, covering personal finance topics including credit, banking, and beginner investing. He earned his degree in business administration from Arizona State University and began his career working in consumer finance, where he gained direct experience with lending and credit systems. He now writes for personal finance websites and fintech platforms, focusing on clear, practical content that helps readers make informed financial decisions.
